Vacancy for Assistant to the UFAZ Executive Management

Brief description of UFAZ: UFAZ is an ambitious project initiated by the Presidents of the French Republic and the Republic of Azerbaijan in 2014. It is administered by the historic university of Azerbaijan - the Azerbaijan State Oil and Industry University (ASOIU) from the Azerbaijani side and the prestigious University of Strasbourg (UNISTRA) from the French side.

UFAZ delivers 2 national diplomas (French and Azerbaijani) at the Bachelor level in the following specialties: Computer Sciences, Chemical Engineering, Geophysics, Oil and Gas engineering. And at the Master level in the following specialties: Data bases and artificial intelligence, Chemical engineering, Physical chemistry/cheminformatics, Geosciences. Tuition language is English.

Position description:

Vacant positions: Assistant to the UFAZ Executive Management

Type of contract: Full-time

Start date: Beginning of September

Job description:

  • Maintains and provides a support service for the Executive Director’s and the Secretary General’s daily schedule, including forward planning of his/her workload, diary management and coordinating and collating all relevant paperwork (translation, coordination.);
  • Organizes travel and accommodation for the management board upon request;
  • Support the preparation and circulation of all administrative documents internally, and notably between UFAZ and ASOIU (Azerbaijan State Oil and Industry University), for all UFAZ departments.
  • Proofread the final version of all the documentation submitted to ASOIU;
  • Deals with telephone and email enquiries using an email system (e.g. Outlook) and redirects incoming calls accordingly;
  • Registers and archives of UFAZ internal administrative documentation;
  • Assists in the development and implementation of a variety of special events, indoor and outdoor activities;
  • Files and retrieves corporate documents, reports and official letters;
  • Uses variety of software packages to manage data and produce documents and presentations;
  • Registers and archives of UFAZ internal administrative documentation;
  • Liaises with staff in other departments and with external contacts;
  • Updates the calendar of internal events held at the University;
  • Maintaining normal business relationships with colleagues and all other departments;

Job requirements:

  • Fluent speaking and writing ability in Azerbaijan Language and English Language
  • Master Degree in relevant field
  • Minimum 1 year experience
  • Additional assets in the CV:
  1. Knowledge of Microsoft Office Programs and Outlook
  2. Knowledge of French language

Please send your CV with the title “Director Assistant” and motivational letter to careers@ufaz.az .

Only shortlisted candidates will be invited to the further stages of the recruitment process.

Interested candidates are requested to submit in PDF format in English language:

(1) a letter of interest and motivation specifying suitability for the position

(2) an updated resume

Send materials via e-mail to: careers@ufaz.az specifying the Job Title in the subject line.

Only shortlisted candidates will be contacted. The cut-off date for application is September 25, 2023. For more information about UFAZ, please visit www.ufaz.az