Vacancy for HR Assistant (Business trip supporter)
Brief description of UFAZ: UFAZ is an ambitious project initiated by the Presidents of the French Republic and the Republic of Azerbaijan in 2014. It is administered by the historic university of Azerbaijan - the Azerbaijan State Oil and Industry University (ASOIU) from the Azerbaijani side and the prestigious University of Strasbourg (Unistra) from the French side.
UFAZ delivers 2 national diplomas (French and Azerbaijani) at the Bachelor level in the following specialties: Computer Sciences, Chemical Engineering, Geophysics, Oil and Gas engineering. And at the Master level in the following specialties: Data Science and artificial intelligence, Physical chemistry/Chemical engineering, Geosciences, Water Resources and Management. Tuition language is English.
Position description:
Position name: HR Assistant (Business trip supporter)
Type of contract: Full-Time
Position in the organizational structure: Attached to the Human Resources department of the French-Azerbaijani University (UFAZ), under the supervision of the Human Resources Manager of UFAZ.
Starting date: As Soon as Possible
Key Responsibilities:
- Prepares all independent services contracts and annexes for invited foreign teachers and experts in cooperation with the relevant department;
- Orients new foreign teachers to the University with induction meeting and submit informative material;
- Assists HR department in handling migration issues of foreign permanent teachers;
- Participates in the several processes, such as finding residences of foreign permanent teachers, notarization of their diplomas, collecting the required documents from landlord, passing the medical checkup of teachers and collection of other required documents for implementing migration issues;
- Makes travel arrangements (purchase of plane tickets, hotel reservations, organization of transfer service) of foreign teaching staff to Baku and their own country and supports them with organization of leisure activities upon request;
- Constantly communicates with Invited Professors and receives their requests and ensures their implementation;
- Works closely with relevant departments of ASOIU (lawyer, accounting, personnel department);
- Prepares monthly or quarterly reports regarding invited professors.
Requirements:
- Master’s degree in business administration or similar field;
- Excellent written and verbal communications in Azerbaijani and English languages are required;
- Experience to organize a business trip of foreign or local staff;
- Proven experience in event coordination or related roles;
- Ability to work effectively in a team environment.;
- Excellent organizational and multitasking abilities;
- Flexibility to adapt to changing priorities and situations.
We Offer:
- Opportunities for professional development and career growth.
- A dynamic and supportive work environment.
- The chance to make a significant impact on the educational experience of students and faculty.
Interested candidates are requested to submit in PDF format in English language:
(1) a letter of interest and motivation specifying suitability for the position
(2) an updated resume
Send materials via e-mail to: careers@ufaz.az specifying the Job Title in the subject line.
Only shortlisted candidates will be contacted. The cut-off date for application is July 15, 2024.
For more information about UFAZ, please visit www.ufaz.az